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Cadmus centralizes your agency’s operational awareness tools in one place — broadcast Be On the Lookout notices to all field units instantly, keep the greaseboard current for shift pass-on, manage wrecker rotation assignments, and reference static agency resources like utilities and emergency contacts without switching applications.

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Create a BOLO

1

Open the BOLO dialog

Click the BOLO button in the header to open the Broadcast New BOLO dialog.
2

Enter subject information

Complete the Subject Information section with descriptive details about the person or situation — name, physical description, last known location, and any other relevant identifiers.
3

Enter vehicle information

Complete the Vehicle Information section if the BOLO involves a vehicle. Include make, model, color, plate, and any distinguishing characteristics.
4

Attach an image (optional)

Click Select Image to attach a photo. Images help field units make visual identifications. If the BOLO text saves but the photo upload fails, Cadmus shows an orange warning — open the BOLO and use EDIT to retry the image.
5

Broadcast the BOLO

Click Broadcast BOLO to publish the notice immediately to all field units.
BOLO images may contain sensitive or graphic content. Follow your agency’s dissemination policy before attaching or broadcasting images to field units.

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BOLOs Dashboard Tab

After broadcasting, manage active BOLOs from the BOLOs tab on the main dashboard.
  • The tab displays a list of all currently active BOLOs.
  • Click Refresh to reload the list and confirm your new broadcast appears.
  • Click any BOLO to open its BOLO Details panel, where you can:
    • EDIT — update subject or vehicle information.
    • DISMISS — acknowledge the BOLO without canceling it.
    • CANCEL BOLO — remove the BOLO from field visibility immediately.
Canceling an active BOLO removes it from field unit displays immediately. Confirm with a supervisor before canceling a BOLO that may still be operationally relevant.
Refresh the BOLOs tab after broadcasting to verify the notice appears in the active list before moving on to other tasks.

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Operational Greaseboard

The operational greaseboard is your agency’s shared shift-to-shift information board. Access it from Resources tab → Operational Board. Items are organized into categories for quick scanning: Pinned Alerts appear at the top of the board regardless of category, ensuring critical information is always visible to every dispatcher.

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Add or Edit Greaseboard Items

1

Open the add or edit dialog

Click Add Item to create a new entry, or click an existing item and select Edit Item to modify it.
2

Fill in item details

Enter the item content and select the appropriate Category from the dropdown to ensure it appears in the correct section.
3

Pin if critical

Toggle the pin option to promote the item to the Pinned Alerts section at the top of the board. Use pinning for items that every dispatcher must see immediately upon starting a shift.
4

Save

Click Create for new items or Update when editing an existing entry.
Pin shift pass-on items that require immediate awareness — such as major ongoing incidents or supervisor directives — so incoming dispatchers see them before anything else on the board.

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Unit Greaseboard

For a live grid view of all logged-in units and their current assignments, press F5 to open the Unit Greaseboard. This view is separate from the operational greaseboard and reflects real-time unit status rather than shift notes.

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Wrecker Rotation

Manage agency-wide wrecker callouts from Resources tab → Wrecker Rotation. The Wrecker Rotation (Agency-Wide) panel lists available wreckers in rotation order. Use the filter buttons to narrow the list:

All Wreckers

Displays every wrecker on the rotation regardless of capacity type.

Standard Only

Filters to passenger vehicle and light-duty wreckers.

Heavy Duty Only

Filters to heavy-duty and commercial vehicle wreckers.
If your agency’s SOP requires documenting wrecker rotation changes, record the callout in the shift log at the time of dispatch.

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Static Reference Sections

The Resources tab also provides read-only reference panels that your agency administrator populates:
  • Utilities — contact numbers and procedures for local utility companies.
  • Emergency Contacts — key agency and mutual-aid contacts for critical incidents.
These sections do not require updates during a shift and serve as a quick reference without leaving the dispatch console.