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Use Fuel Log when a deputy radios a fuel fill. Cadmus records the date and time automatically, associates the fill with a unit or vehicle number, and snapshots the signed-in dispatcher’s DSN (when present on their user profile) with their name. Fuel Log is usually opened from a header shortcut or agency function key (often among F6–F12), not as a Call for Service. See Quick Calls & F-Keys.
Screenshot placeholder: Fuel Log dialog with unit search, beginning pump, ending pump, and gallons fields.

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Who can log fuel

Dispatchers (and other roles with fuel-log create access) can save a fuel log from Dispatch CAD. Supervisors and admins can review or edit entries later in Web Admin → Fuel Logs.

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What to enter

1

Open Fuel Log

Press the agency Fuel Log shortcut or function key, or open it from the header controls your agency configured.
2

Select the unit or vehicle

Search by call sign, vehicle number, DSN, or officer name, then select the unit that fueled.
3

Enter pump readings (optional)

Type the beginning pump and ending pump meter readings from the station pump. Cadmus may prefill beginning pump from the last ending reading logged for your agency. You can overwrite the prefilled value.
4

Enter gallons

Enter the gallons pumped. Gallons are required even when pump readings are blank.
5

Add optional details

Enter odometer, fuel type, and notes as needed, then Save.

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Pump difference check

When both pump readings are entered, Cadmus shows the pump difference (ending − beginning) next to gallons.
  • If gallons and the pump difference disagree by more than a small rounding tolerance, Cadmus shows an amber warning.
  • You can still save. The warning is intentional so supervisors can see mismatches later.
  • Ending pump must be greater than or equal to beginning pump, or Cadmus blocks that pair until corrected.

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Who is recorded as entered by

Cadmus stores the signed-in user’s name and, when configured on the user record, their DSN. You do not type DSN on the Fuel Log form. If DSN is missing on a saved log, ask an administrator to set DSN on the user profile in Web Admin.